Repository Policy - Publication repository of ICI Bucharest

About Publication repository of ICI Bucharest

The National Institute for Reasearch and Development in Informatics - ICI Bucharest has established the institutional repository Publication repository of ICI Bucharest (http://dspace.apps.spero.ici.ro/). Publications Repository is built with DSpace-CRIS. Currently, Standard DSpace is used for scientific publications of ICI researchers, since the year 2018. Future development will include data sets, whereas DSpace-CRIS will be used for CRIS-specific entities: Researcher Pages, Projects, and Organization Units.

The aim of the repository is to provide open access to scientific publications of the National Institute for Reasearch and Development in Informatics - ICI Bucharest. The main aim of this repository is to increase the scientific visibility of the National Institute for Reasearch and Development in Informatics - ICI Bucharest.

Related documents:

• Creative Commons Licences Explainer (below)

Designated Community

The Designated Community of the Publication repository of ICI Bucharest includes the following user groups:

• Internal users: research personnel of the National Institute for Reasearch and Development in Informatics - ICI Bucharest. They can deposit their research outputs in the repository, browse and search the metadata, and, in most cases, download content from all repository collections.
• External users: local and international professional researchers, citizen scientists, teachers, students, informed citizens, the general audience, etc. They can browse and search the metadata, and download the Open Access content from the repository.
• Associates: local and international professional researchers who have joint projects with internal users. They can browse and search the metadata, download Open Access content from the repository, and access the collection dedicated to their project.

Metadata Policy

• Anyone may access the metadata free of charge.
• The metadata of the items deposited in the Publication repository of ICI Bucharest are made available under the Creative Commons CC0 Public Domain Dedication option ("no rights reserved", https://creativecommons.org/publicdomain/zero/1.0/). This dedication applies exclusively to the metadata associated with the items deposited and under no circumstances is a substitute for or affects their licences or permits.
• Anyone can access, copy, share, modify, harvest and re-use the metadata for any purpose, free of charge and without requiring permission from the National Institute for Reasearch and Development in Informatics - ICI Bucharest.
• The National Institute for Reasearch and Development in Informatics - ICI Bucharest is dedicated to providing high-quality and machine-readable item-level metadata.
• Mention of the Publication repository of ICI Bucharest is appreciated but not mandatory.

Data Policy

• Anyone may access items free of charge.
• All items are individually tagged with appropriate permissions and terms of use.
• If not tagged differently, copies of data can be:
  • reproduced, displayed or performed, given to third parties and preserved in any format, medium or database
  • for personal research or study, educational, not-for-profit, or commercial purposes without prior permission or charge provided:
    • the authors, title and full bibliographic details are given
    • a PID and/or URL in the form of hyperlinks are given for the original metadata (landing) page
    • the original copyright statement is given
    • the content is not changed in any way
• Mention of the Publication repository of ICI Bucharest is appreciated but not mandatory.

Content Policy

• The Publication repository of ICI Bucharest is an institutional repository.
• The Publication repository of ICI Bucharest includes the following item types:
  • article
  • preprints
  • conference and workshop papers
  • theses and dissertations
  • scientific and statistical data
  • images
  • reports and working papers
  • books, chapters and section
• Items are individually tagged with their type, date, version, peer-review status and publication status.
• Principal languages for content:
  • English

Submission Policy

• Items may only be deposited by authorised users of the Publication repository of ICI Bucharest with appropriate credentials.
• Authorised users include:
  • researchers
  • staff
• Deposited metadata and items are subject to verification by repository administrators
• The administrators vet items for the eligibility of authors/depositors, relevance to the scope of the Publication repository of ICI Bucharest, valid layout and format, and the exclusion of spam.
• Depositors must own all necessary rights required to deposit the data. Data depositors are held responsible for compliance with any national or international legal regulations and publisher embargoes.
• The validity and authenticity of the content of submissions and any copyright violations are the entirely responsibility of the depositor.
• If the Publication repository of ICI Bucharest receives proof of copyright violation, the relevant item will be removed as soon as possible.
• By depositing metadata and the content into the Publication repository of ICI Bucharest, the depositors accept the terms and conditions defined in this Repository Policy.

Versioning Policy

• If necessary, an updated version may be deposited.
  • The earlier version may be withdrawn from public view.

Privacy Policy

• This is a minimal privacy policy suitable for repositories that collect the minimum amount of personal data and do not share it with third parties. If your repository collects more detailed personal data, customize the text accordingly.
• Whenever a user visits the repository, the following information is automatically collected and stored:
  • IP address
  • date and time
  • pages visited
• This information is only used internally for technical troubleshooting, to improve the usability of the repository, and to record aggregate statistics. The system collects personal information submitted during the deposit process. Submitted information will be used only for the purpose for which you submitted it, and will not be shared with third parties or used for commercial purposes.

Preservation Policy

• Items will be retained indefinitely.
• The Publication repository of ICI Bucharest regularly backs up its files according to current best practice.
• The Publication repository of ICI Bucharest will try to ensure continued content readability and accessibility of the deposited items.
• Where possible, items will be migrated to new file formats when necessary.
• The repository may work with external partners to convert or migrate file formats, develop and implement software emulations for old file formats, and/or record preservation metadata.
• Where possible, software emulations will be provided to access un-migrated formats.
• It may not be possible to guarantee the readability of some less common file formats over time.
• The original bitstream is retained for all items, in addition to any upgraded formats.
• Items may not normally be removed from the repository.
• Acceptable reasons for withdrawal include:
  • publishers' policies and requirements
  • proven copyright violation or plagiarism
  • legal requirements and proven violations
  • national security
  • falsified research
• Withdrawn items remain available for audit purposes to administrators only.
• Data may be removed at the request of the author/copyright holder, but metadata with explanatory notes about interventions must remain.
• Withdrawn items are not deleted per se, but are removed from public view.
• Identifiers/URLs of withdrawn items will be retained transiently. The ICI Bucharest Repository may reveal a deleted status for records upon harvesting requests.
• The metadata of withdrawn items will not be searchable.
• Changes to deposited items are not permitted.
• Errata and corrigenda lists may be included with the original record if required.
• No preservation or closure/succession policy is defined.

Policy Revisions

This policy is subject to revision every 1 years or whenever deemed necessary by changed circumstances or changes in best practice.

About Creative Commons Licences

If deposited under Attribution CC BY licence, data and metadata can be:

• accessed free of charge
• shared: copied, reproduced, displayed, performed, given to third parties, redistributed and stored in a database in any medium or format
• adapted: remixed, transformed, and built upon for any purpose, even commercial

Unless CC0 Public Domain Dedication option is declared, the user must provide the attribution of the original work by giving appropriate credit, providing a link to its licence and indicating if changes were made. The credit is given by providing the name the creator, copyright notice, licence notice and disclaimer notice, as well as a reference to the source. The user may not imply or suggest the licensor's endorsement of the user or their work.

With the "Share Alike" condition (if CC BY-SA or CC BY-NC-SA licence is declared), any adaptation or derived contributions must be distributed under the same licence as the original or under a compatible one.

With any of Creative Commons licences, the licensor may not restrict others from doing anything the licence allows, or revoke the granted freedoms as long as the licence terms are followed. Also, the users do not have to comply with the licence for the elements of the work that are in the public domain or for uses allowed by an applicable exception or limitation.

Creative Commons licences do not give any warranties related to other rights such as publicity, privacy, or moral rights that may otherwise limit the use of the licensed works.

CC0 may be required by the author or funder or be appropriate for databases, datasets, well-known facts, old works, and cultural heritage that are without ownership or copyright or in the public domain in all jurisdictions.

For more information about Creative Commons licences, please visit the CC Licence Chooser.